ANALYSE, DESIGN AND IMPLIMENTATION OF EDUCATIONAL ADMINISTRATION PLATFORM (EAP) CASE STUDY: ECOLE SECONDARY TECHNIQUE GISENYI (ESTG)

Abstract

Nowadays, Science and Technology is the most spreading department among other department we have here on earth where the experts in technology are trying to match the existing department with technology so that we can enjoy life more. Different institutions also, are trying to find solutions of how they can match their existing systems with technology in order to provide better services to their customers using technology and gain more than before. a Boss of a given company can direct a meeting using video conferencing, distance learning and a big task for the experts in technology is to build a complete system that will help us to live in the life we want. The objective of this project is to design and implement an "Educational Administration Platform" for ESTG Secondary School, aimed at enhancing administrative efficiency and overall institutional management. The system seeks to streamline administrative processes, improve communication channels, and facilitate data-driven decision-making to support effective teaching and learning. Data collection methodologies employed include interviews, documentation review, and observation techniques. These methods were instrumental in gathering comprehensive data to understand ESTG Secondary School's specific administrative needs and operational challenges. To achieve these objectives, the project follows the Waterfall Model for its structured approach to system development. Technologies such as PHP, HTML, CSS, and other web technologies are utilized to ensure scalability, security, and user accessibility. The Structured Systems Analysis and Design Method (SSADM) serves as the methodology for system analysis and design, providing a systematic framework to analyze ESTG Secondary School's administrative workflows and design an efficient platform tailored to its requirements. This project is limited to implementation at ESTG Secondary School, focusing on enhancing administrative efficiency, fostering collaboration among faculty, staff, and students, and leveraging data analytics for informed decision-making. The primary issue addressed by this project is the complexity of administrative tasks at ESTG Secondary School, which can hinder effective management. The platform aims to address these challenges by providing a centralized system for administrative tasks, improving communication, and facilitating collaboration. As a web-based application, the platform requires internet connectivity for users to interact with the system. Future developments may explore mobile compatibility to further extend accessibility and usability across different devices. Implementing a policy where teachers cannot view the marks of students who haven't paid their fees could create significant challenges. This approach may hinder academic monitoring and timely interventions, increase stress and anxiety among financially struggling students, and introduce additional administrative burdens. While it might encourage timely payments, it risks negative backlash and ethical concerns. Instead, a balanced approach is recommended, using reminder systems and financial counseling to promote timely payments, along with financial aid and flexible payment plans to support students. Transparent communication about policies, integrated academic and financial support systems, and careful consideration of ethical implications can help maintain financial compliance without compromising academic progress. In conclusion, the implementation of this system at ESTG Secondary School will empower administrators to optimize administrative processes, foster a collaborative educational environment, and enhance overall institutional effectiveness and efficiency.