Development of an RFID-Based Attendance System Using Raspberry Pi 4B, Case Study: ULK Polytechnic Institute

Abstract

The project aims to create and deploy an RFID-based attendance system using a Raspberry Pi 4B to streamline attendance processes for students and employees at ULK Polytechnic Institute. By leveraging RFID technology, the system automates attendance tracking, minimizes errors, and enhances overall efficiency. Individuals scan their RFID cards at designated access points, and the data is securely stored in a centralized database. The Raspberry Pi processes the data from RFID readers and interfaces with hardware components such as servo motors to enable automated door access. The system incorporates role-based access control, providing different user groups; administrators, lecturers, security personnel, and finance staff with access to specific functions through customized dashboards. Each user group is responsible for managing tasks such as student attendance, employee tracking, and RFID card registration. This automated system not only improves accuracy and reduces administrative workload but also generates real-time reports, aligning with Rwanda's national objectives of utilizing technology to enhance governance in education. Furthermore, it serves as a prototype for future smart campus solutions, contributing to the digital transformation of the educational sector.